General Data Protection Regulations 2018
Sticky Fingers Privacy Notice
Sticky Fingers Preschool and Out of School Clubs
Halifax HX3 0TP
Tel: 01422 329494 Email: email@example.com
Our Data protection officer is Marie Souter
We are committed to ensuring that any personal data we hold about you and your child and your family is protected in accordance with data protection laws and is used in line with your expectations.
This privacy notice explains what personal data we collect, why we collect it, how we use it and how we protect it.
What personal data do we collect?
We collect personal data about you and your child to provide care and learning that is tailored to meet your child’s individual needs. We also collect information in order to verify your eligibility for free childcare as applicable.
Personal details that we collect about your child include:
Where applicable we will obtain child protection plans from social care and health care plans from health professionals.
We will also ask for information about who has parental responsibility for your child and any court orders pertaining to your child.
Personal details that we collect about you include:
This information will be collected from you directly in the registration form.
If you apply for up to 30 hours free childcare, we will also collect:
Why we collect this information and the legal basis for handling your data
We use personal data about you and your child in order to provide childcare services and fulfil the contractual arrangement you have entered into. This includes using your data to:
With your consent, we will also record your child’s activities for their individual learning record. This may include photographs and videos. You will have the opportunity to withdraw your consent at any time, for images taken by confirming so in writing.
We have a legal obligation to process safeguarding related data about your child should we have concerns about their welfare. We also have a legal obligation to transfer records and certain information about your child to the school that your child will be attending (see Transfer of Records policy).
Who we share your data with
In order for us to deliver childcare services we will also share your data as required with the following categories of recipients:
We will also share your data if:
We will never share your data with any other organisation to use for their own purposes
How do we protect your data?
We protect unauthorised access to your personal data and prevent it from being lost, accidentally destroyed, misused, or disclosed by:
All data is stored on the registration forms which can be accessed by all staff or on the computer system connect software which can only be accessed by the manager and administrator.
How long do we retain your data?
We retain your child’s personal data for up to 3 years after your child no longer uses our setting, or until our next Ofsted inspection after your child leaves our setting. Medication records and accident records are kept for longer according to legal requirements. Your child’s learning and development records are maintained by us and handed to you when your child leaves. We may retain cohort tracking data in the form of yearly reports presented to the committee.
In some instances (child protection, or other support service referrals) we are obliged to keep your data for longer if it is necessary to comply with legal requirements (see our Children’s and Provider Records policies).
We do not make any decisions about your child based soley on automated decision-making.
The GDPR has provisions on: automated individual decision-making (making a decision solely by automated means without any human involvement); and. profiling (automated processing of personal data to evaluate certain things about an individual). Profiling can be part of an automated decision-making process.
Your rights with respect to your data
You have the right to:
If you wish to exercise any of these rights at any time or if you have any questions, comments or concerns about this privacy notice, on how we handle your data please contact Donna Milward or Marie Souter. If you continue to have concerns about the way your data is handled and remain dissatisfied after raising your concern with us, you have the right to complain to the Information Commissioner Office (ICO). The ICO can be contacted at Information Commissioner’s Office, Wycliffe House, Water Lane, Wilmslow, Cheshire, SK9 5AF or ico.org.uk/
Changes to this notice
We will keep this notice under regular review. You will be notified of any changes where appropriate.